How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

Sharing your PowerPoint presentation is an easy way to work on projects with colleagues. MesquitaFMS/Getty

Sharing your PowerPoint presentation is an easy way to work on projects with colleagues.
Sharing your PowerPoint presentation is an easy way to work on projects with colleagues.

MesquitaFMS/Getty Images

When creating Microsoft PowerPoint presentations for work or school, it’s often necessary to collaborate with others on your projects.

Thankfully, it’s easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don’t have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here’s how to share a presentation.

Check out the products mentioned in this article:

Apple Macbook Pro (From $1,299.00 at Apple)

Acer Chromebook 15 (From $179.99 at Walmart)

Microsoft Office (From $149.99 at Best Buy)

Samsung Chromebook (From $269.00 at Amazon)

How to share a PowerPoint presentation on a PC

Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the “Share” symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

Click the "Share" icon and select your sharing preference.
Click the “Share” icon and select your sharing preference.

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3. Choose how you’d like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.

Choose how you'll share your PowerPoint presentation.
Choose how you’ll share your PowerPoint presentation.

Marissa Perino/Business Insider

Additionally, when you first launch the program, you can also find a “Share” tab on the left hand side. This will provide you with the same options for sharing a file.

Locate the "Share" tab when you first launch the program on your PC.
Locate the “Share” tab when you first launch the program on your PC.

Marissa Perino/Business Insider

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the “File” tab in the top left corner. 

3. Select “Share” from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you’d like and follow the directions to add contact information.

  • If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn’t, PowerPoint should prompt you to do so at this time.)

Locate the "Share" option in your Mac toolbar.
Locate the “Share” option in your Mac toolbar.

Marissa Perino/Business Insider

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select “Send PDF” if you’d prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

Draft an email with the PowerPoint presentation attached.
Draft an email with the PowerPoint presentation attached.

Marissa Perino/Business Insider

You can also share a presentation by clicking the “Share” button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document. 

You can change the permissions settings at the top before clicking “Send,” “Copy Link,” or “Mail” to share your work. Click “More Apps” to browse additional options, such as sending via social media or text message. Lastly, you can select “Send a Copy” to send as a traditional attachment.

Select the "Share" option in the upper right corner.
Select the “Share” option in the upper right corner.

Marissa Perino/Business Insider

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the “Share” button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the “Send” or “Copy Link” option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Type in an email address to share as a link.
Type in an email address to share as a link.

Marissa Perino/Business Insider

Additionally, when you open the main menu, you can click the “Share” tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website. 

You can also find "Share" on the main menu.
You can also find “Share” on the main menu.

Marissa Perino/Business Insider

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the “Close” or “X” buttons to minimize the window.

Embed a code to share your presentation to your website.
Embed a code to share your presentation to your website.

Marissa Perino/Business Insider

 

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